Procedures for Faculty-Led Education Abroad Programs
- Faculty schedule a meeting with the Director of International Education to discuss proposal. This meeting should be scheduled at least 14-18 months prior to the anticipated course departure date.
- Read the Faculty Education Abroad Handbook available on the OIE website.
- Prior to completing the Faculty Education Abroad Proposal, faculty must consult with their chair/coordinator and dean about their proposal. These individuals may have insights useful to the preparing the Proposal. (This step is separate from step 6 below.)
- Complete the FacultyEducation Abroad Proposal.
- Meet with appropriate Department Chair or Program Coordinator for course approval and signature.
- Meet with appropriate Division Dean for course approval and signature.
- Meet with the Director of International Education and appropriate Dean for submission of all application materials. The final program proposal for a spring or summer offering is due to the Director no later than March 1st of the year before the program is expected to be offered. For programs that will be offered during the winter intersession (January), the final program proposal is due to the Director no later than February 1st of the year before the program is expected to be offered.
- In conjunction with Study Abroad Proposal Review committee, the Director will review proposals and may recommend changes. Once the proposal is approved by the Review committee, it will be submitted to the Associate Provost for provisional approval. All approvals are provisional until the signature page has been signed by both the Provost and the President of Harper College. On occasion, an additional meeting between the Director, faculty leader, and Associate Provost may be necessary for final approval.
- Only after the Associate Provost has approved the program can outreach and recruitment for programs begin. Ideally, a marketing and recruitment plan can be created during the summer session, and recruitment can begin in earnest in August and September. Note: New programs cannot be advertised or marketed to students before final approval by the Office of International Education and the Associate Provost.
- The Director will work with deans to get approved courses on the appropriate semester schedule.
- Process and responsibilities:
Recruitment and Marketing faculty, Director, Interdisciplinary Programs Specialist Enrollment faculty, Interdisciplinary Programs Specialist, Direc tor Classes on schedule Director with dean/program coordinator Orientations Interdisciplinary Programs Specialist, faculty, Director Student application and essay; payments and paperwork Student, Interdisciplinary Programs Specialist, faculty, Director, Business Office
- Faculty will be required to participate in a Faculty Leader Education Abroad Training.
- Prior to departure, faculty must complete and submit Faculty Leader Information Packet.
- Within two weeks of return from overseas, faculty must schedule a Debrief Meeting with students. At this meeting, ISP staff will administer a Student Evaluation survey.