Registration Policies

Please review this important information.

A student taking 12 or more credit hours during the fall or spring semester is considered full-time. A student taking less than 12 credit hours is considered part-time. A student taking six or more credit hours but less than 12 is considered half-time. For summer term full-time is six credit hours or more, part-time is less than six credit hours and half-time is less than six credit hours.

A student who wishes to audit a course will be required to pay full tuition and fees and must obtain approval from the instructor, department chair or dean prior to enrollment in the course. Registration for audit status may be completed only during the first week of the class and must be the original enrollment in the class. Changes from credit to audit or from audit to credit will not be permitted. Students taking a course for credit are given priority in registration. Upon completion of the course, the instructor will assign an H grade. This grade does not count in cumulative hours or grade point average. Courses in which an audit (H) grade is received are not eligible for financial aid.

Resident students desiring to pursue a certificate or degree program not available through Harper College may apply for chargeback or joint agreement tuition if they attend another public community college in Illinois which offers that program.

Apply for Chargeback or Joint Agreement Tuition.

Students approved for chargeback will pay the resident tuition of the receiving institution; the Harper College District will reimburse the college for the remainder of the non-district tuition cost. Unless there is a reciprocal agreement between the schools, a Joint Agreement will be issued. Application for chargeback tuition must be made in the Office of the Registrar 30 days prior to the beginning of the term in which the student wishes to enroll.

If the application is approved, the student will be able to receive in-district rates. For further information call 847.925.6282.  

Employers, background search firms and recruiters may require verification that a degree or certificate has been earned.

Our institution has authorized the National Student Clearinghouse to act as our agent for all verifications of student enrollment. Please visit the Clearinghouse online at www.studentclearinghouse.org or contact them by phone at 703.742.4200. 

If you, the student, decide not to attend classes, it is your responsibility to officially drop/withdraw from class(es) by the prescribed date. If you do not drop/withdraw officially from the class(es) listed on the registration confirmation statement, you will be responsible for the tuition and fees for that semester. There is a $15 non-refundable registration fee.

The following withdrawal guidelines apply to 16-week classes only. See important payment, financial aid, and registration dates.

Withdrawals can be made in writing to the Office of the Registrar or on the MyHarper Student Portal.  (A fax with a signature is acceptable but email is NOT acceptable).

Classes dropped prior to the second week of classes in a 16-week term will not become a part of the student's permanent record.

A "W" grade will be assigned for withdrawal from classes after the beginning of the second week and prior to the thirteenth academic week. A grade of "F" will be assigned to a class dropped after the twelfth week of a full semester course.

Loan agencies, insurance companies, and other organizations may require you to verify that you are an enrolled student in order to be eligible for certain benefits. Our institution has authorized the National Student Clearinghouse to act as our agent for all verifications of student enrollment. Please visit the Clearinghouse online at www.studentclearinghouse.org or contact them by phone at 703.742.4200.

The Office of the Registrar provides letters of verification when academic information such as grade point averages and student course schedules is requested by the student. Download the Request for Verification Form .PDF

Applications for medical withdrawals are reviewed after the semester withdrawal date has passed. A medical withdrawal does not provide a tuition refund or credit.

Medical withdrawals are done to assist students in withdrawing from a class due to an incapacitating medical or psychological illness or a personal crisis, such as the death of an immediate family (mother, father, sister or brother) member or the required extended care of an ill/injured family member.

Specific documentation is required to obtain a medical withdrawal and time constraints exist. The student is responsible for completing all necessary documentation. 

Students requesting a medical withdrawal should contact Health Services at 847.925.6268.

In support of America's call to military action, the College will offer full refunds of tuition and mandatory fees to all military reservists, National Guardsmen and active-duty military personnel who receive emergency orders preventing them from attending classes after they have enrolled at the College. Please contact the Office of the Registrar for additional information at 847.925.6500.

The maximum load that a student in good standing can carry is 18 credit hours during the fall and spring terms and 9 hours in summer. Under certain circumstances a student may receive permission to carry a heavier load. Loads of 19 credit hours can be approved by the Coordinator of Registration. Loads of 20 hours or more must be approved by the Registrar. Submit the Request for Overload form. You will be notified once the decision is made.

Tuition refund requests must be made in writing (fax at 847.925.6064 is acceptable) to the Office of the Registrar. Email is NOT acceptable. Refunds for 16 week classes will be made according to the schedule listed on the See important payment, financial aid, and registration dates.

Students can register for classes several months prior to the start of each semester.  The college offers a full-semester term as well as several late-start terms with varying start dates each semester. 

Beginning with the fall 2014 semester, students may not register for credit courses once they have started. The deadline to register for a class online is 11:59 p.m. the day before the first official class meeting. Students can register in person in the Office of the Registrar during normal business hours on the day a class begins if the class has not yet started. Registration on the day a class starts can also be done via email  to the Office of the Registrar (registrarsoffice@harpercollege.edu) and must be completed before the class start time. If you have any questions about the new Late Registration Policy, please contact the Office of the Registrar.

A student who feels they have extenuating circumstances that would permit the issuance of late withdrawal for a course may apply for relief, by submitting the Registration Appeal Form.

The Office of the Registrar maintains student addresses for mailing purposes, telephone numbers for College use, student major area of study for advising purposes and corrects social security number errors. If any of this information changes, be sure to notify us. Failure to do so might mean you would not receive an important mailing or communication affecting your college studies. Update your information.