Tuition and Payment

Tuition Rates

Payment Policy and Procedures

Students are required to make a payment arrangement at the time of registration. If payment arrangements are not made by the deadline, the student's registration will be removed. Students are not allowed to attend classes until payment arrangements are in place for the term.

How to Make Payment Arrangements

Method One (if actively registering)

  1. Log in to MyHarper Student Portal.
  2. Find and select your courses.
  3. Choose Pay in Full Online.

Quick Guide to Pay in Full While Registering

Method Two (if already registered)

  1. Log in to MyHarper Student Portal.
  2. Select the My Finances tab and select Pay in Full/QuikPAY

Quick Guide to Pay in Full
Paying in Full FAQs

Authorized Payers (parents, spouses, legal guardians, etc.) whom would like either access to a student’s payment/charge account information or the ability to submit payments on behalf of the student will need to be set up as an authorized payer by the student in their QuikPAY payment option. 

The student is required to complete the form for all interested authorized payers. The student is responsible for notifying the authorized payer when payment is due.

Authorized payers will receive an email with a link and log in information so they may make future payments.

Please Note:  Payment plans can only be completed online.  If someone else is paying for the student’s payment plan, they will need to complete the payment plan together.

There are some instances where multiple payers are paying for one student’s account. 

Payment Plan
The e-Cashier payment plan only allows one credit card/debit card or checking/savings account number.  It is suggested that if multiple parties want to utilize the ability to make monthly payments, they place funds into a credit card/debit card or checking/savings account the student owns, at least five business days prior to the payment withdrawal date, and use that account for the payment plan.  If a student doesn't currently have any personal accounts to use, a prepaid debit card can be purchased and funds from the multiple parties can be deposited onto the card.  Any prepaid debit card with the MasterCard, Visa, Discover, or American Express logos will work.

Refunds for Payment Plans with Multiple Payers
Any refunds from an overpayment on the students account will be sent by check to the student.

Splitting Paying in Full
The multiple payers will need to coordinate with the student on what amount will need to be paid.  Because of FERPA, the Business Office will not be advising parents, guardians, spouses, etc. on what their portion will be without student’s consent.  See the FERPA & the Business Office section for more information.  Students can grant access to multiple parties to make payments on their behalf.  See Parents, Guardians, Authorized Payers section for more details. 

Refunds for Payment in Full from Multiple Payers
Keep in mind when credit card refunds are processed the refunds will not be split up by the multiple payers.  If refunds occur within 75 days of the credit card payment, refunds are processed to the oldest transaction which is within that 75 day period.  If it is beyond the 75 day period, the refund is issued to the student in the form of a check.  If there is a concern regarding which payer gets the refund, we would suggest the multiple payers pay their portion to the student and the student pays Harper College.  The student would receive the refund and be responsible for distributing the funds to any other parties.

Cash, electronic check, money order, cashiers check, credit union check, personal check, Visa, MasterCard, American Express or Discover accepted. Harper is now processing checks electronically. Be aware there will be a $25 fee for any declined checks.  Payment must be completed by the personalized payment due date.  In person payments are available in the Business Office, Building A, Room 214.  Starting June 1st, the Business Office hours will be Monday through Thursday 8am to 5pm and Friday 8am to 4:30pm.

Using Financial Aid

Steps to complete registration

  1. Log in to MyHarper Student Portal.
  2. Find and select your courses.
  3. Click the "Finalize Registration" button within 30 minutes to secure your classes.

When registering for the semester the system will calculate your tuition and fees, along with any expected financial and tuition reductions available to you at the time of registration. 

FAQ’s
1. My financial aid status has changed after I was able to finalize my registration.  What do I need to do?

  • If it is found that a balance is due because of a change in financial aid eligibility, you will be contacted by the Business Office regarding payment arrangements. 

2. What if I change my schedule?

  • Your balance will be recalculated and you will either be asked to finalize the new changes or requested to make payment arrangements if now a balance is owed.

3. Am I still able to get book vouchers?

  • Yes, book vouchers will be available up to the projected excess financial aid (after aid has covered tuition/fees).  Students are restricted to one set of books for the semester.

Harper College policy limits your book voucher charges to:

  • One computer per student during your enrollment at Harper College.
  • One set of books and supplies per course per term

The HarperStore carries a wide assortment of course materials for all Harper College courses. The Store carries new, used and digital books. Many course materials are available for rent. Visit the HarperStore for information about the textbook rental program.

Be sure you have your final class schedule before buying your books. Save your receipt and do not write in your books until classes have actually begun.

Steps to complete registration

  1. Log in to MyHarper Student Portal.
  2. Find and select your courses.
  3. Select and complete your payment method to secure your class(es).

When registering for the semester the system will calculate your tuition and fees, along with any expected financial and tuition reductions available to you at the time of registration and payment will need to be completed by the personalized due date.  If payment arrangements are not completed by the due date the courses will be removed and the student will not be able to attend classes. 

FAQ’s

1. What if I change my schedule?

  • Your balance will be recalculated and you will either be asked to finalize the new changes or requested to make payment arrangements if now a balance is owed.

2. Do I need to pay the balance immediately?

  • A payment arrangement will need to be completed by your Personalized Due Date.  Students have the option to either pay the remaining balance in full or can complete a monthly payment plan.  We also offer many scholarships at Harper College.  Learn more about scholarships here.

3. Am I still able to get book vouchers?

  • Book vouchers will not be available since there are no additional financial aid funds to cover those expenses.
  • Students will have the opportunity to purchase textbooks and course materials through the HarperStore with their own personal funds.

The HarperStore carries a wide assortment of course materials for all Harper College courses.  The store carries new books, used books, digital books, and many of the course materials are also available for rent. Please visit the HarperStore website for more information about the textbook rental program.

  1. Fill out the Summer Aid Application.
  2. Bring the application to the One Stop.
  3. You will be notified of your eligibility.

Third Party Voucher or Other Tuition Reduction

Employment in district, agreements with other schools or businesses, or other adjustments.

Students are encouraged to turn in their documentation so it may be processed prior to registration so their tuition will be reduced when calculating the amount due.

Students may register prior to providing tuition reduction documents and will have their balance adjusted.  Students that had completed a payment plan prior to turning in the documentation will find their future monthly payments reduced.  Those that have paid in full, will be eligible for a refund.

If you have a Joint Agreement, Chargeback, or Business EdVantage waiver please provide them to the One Stop.

If you have a third party paying for your tuition please provide that voucher to the Business Office.

Third party billing is available for those students whose employers will pay for their tuition and fees regardless of their grades or class attendance.

If your tuition will be paid for by a third party, you must obtain either a voucher or a letter on letterhead indicating the third party's willingness to be billed for your classes. The letter must include the student's name, address and billing instructions along with an authorizing signature from the third party. A new voucher or letter is required each term and must be turned into the Harper College Business Office, A214, main campus by your personalized payment due date to ensure you will not be dropped from your classes.

  • Upon receipt of the Third Party Billing authorization the college will directly bill the company for the student's current term tuition and fees.
  • The college does not monitor the student's grades or class attendance. It is the student's responsibility to furnish his employer with any information regarding attendance or grades.
  • If for any reason the third party defaults on payment, the charges will be reinstated on the student's account and payment will become the responsibility of the student.

If you are eligible for tuition reduction due to employment in district, agreements with other schools or businesses, or other adjustments, please allow up to one hour for processing.

If you participate in College Illinois, Florida Pre-Pay, or Texas Guaranteed Tuition Plan please complete this form. It is recommended to complete the form 24 hours prior to registration so it will be calculated into the amount due.  If the student does not complete the form prior to the personalized payment due date the courses will be removed. The student is responsible for any charges that will not be covered by the plan and should also check with the Harper Business Office whenever schedule changes are made. This form must be completed every semester that the student attends.

Please note: Harper College cannot reimburse College Illinois tuition or fee payments made in previous academic years.

Harper College does accept other 529 plans for the payment of student tuition, however students must contact the 529 Plan Institution to request payment to be sent to the Business Office.  When enrolling for credit classes, students will receive a personalized payment due date.  Students are required to make arrangements for payment by their personalized payment due date.  The following options are to accommodate for students with other 529 plans that are not listed in the section above (e.g. Bright Directions, Black Rock, and College Choice).

Option 1: Payment in Full (Get reimbursed once we receive payment).
Option 2: Set up a payment plan (Get reimbursed but you will not receive the $35 enrollment fee back).
Option 3: Provide confirmation of requested funds to the Harper Business Office by emailing businessoffice@harpercollege.edu.  Please include student name and Harper ID number in the email. Please be sure to remove any personal information such as social security numbers and any bank account numbers from the documentation provided.

Examples of documentation:

  1. A copy of the confirmation page once the funds are requested online.  On the confirmation page it lists the beneficiary name which is the student.  It gives the amount requested and who the funds are being sent to.
  2. Some agencies will send a letter to the school or student giving the reference number.
  3. A forwarded email from the agency with confirmation of the withdrawal.

If your employer will be reimbursing you for your tuition, you must pay your account in full or set up a payment plan by the payment due date and submit the receipts to your employer.

Important Financial Aid and Registration Dates